How to Change Notion Templates

Notion is a powerful and versatile productivity tool that allows you to create and customize templates for various purposes. Templates are pre-designed pages or sections that serve as a starting point for different types of projects, such as task management, meeting minutes, journaling, or project planning.

Notion offers a collection of built-in templates covering a wide range of use cases. You might find that you need to modify or change a template to better suit your specific needs. In this article, we'll learn how to change Notion templates and personalize them according to your workflow using the latest Notion features and best practices.

Choosing a Template

Before diving into how to change Notion templates, it helps to choose one that fits your requirements. Notion’s extensive template gallery, accessible directly from the app, makes it easy to start.

To browse and choose a template, follow these steps:

1. Open Notion.
2. On the left sidebar, click on the + New button.
3. Select Templates from the dropdown menu.
4. This opens the Notion template gallery, where you can explore various categories such as personal, work, education, and more.
5. Browse through the available templates and click on one to view its details.
6. To use the template, click on the Use button at the top right corner of the page.

Modifying a Template

After selecting a template that closely meets your needs, you can modify it to suit your workflow. Notion’s flexible interface lets you rearrange, add, and remove elements easily.

Here's how you can modify a Notion template:

1. Open the template you want to modify.
2. To rearrange elements, simply drag and drop them to different locations or sections on the page.
3. To add new elements, click on the + icon on the left sidebar or type the slash command (/) to open the list of available blocks. Choose the element you want to add and insert it on the page.
4. To delete an element, select it and press the Delete key on your keyboard or right-click and choose Delete.
5. To edit text within an element, double-click on the text and start typing.
6. To change the properties or formatting of an element, click on it to select, and then use the toolbar options at the top of the page.
7. To adjust the overall layout or design of the template, click on the Page menu at the top left corner. From here, you can change the cover image, icon, and other visual aspects.
8. Remember to save your changes regularly by clicking the Save button in the top right corner or using the Cmd/Ctrl + S shortcut.

Notion now supports real-time collaboration and enhanced version history, so multiple users can edit and track changes seamlessly.

Creating Your Own Template

If the built-in templates don’t meet your specific requirements, you can create your own custom template from scratch. This option allows you to design a template that aligns perfectly with your workflow and preferences.

Here's how you can create a custom template in Notion:

1. Open a blank page in Notion.
2. Design and structure the page according to your needs. You can incorporate various blocks, add databases, and embed media.
3. Once you have finalized your design, click on the Page menu at the top left and choose Save as Template (or use the Duplicate feature to reuse the structure for similar projects).
4. Give your template a name and click Save.
5. Your custom template is now saved and can be accessed again whenever needed.

Conclusion

Changing Notion templates is a straightforward process that lets you tailor pre-designed pages to your specific needs. Whether you modify an existing template or create one from scratch, Notion’s flexibility and enhanced collaboration features empower you to build a personalized workspace that boosts your productivity and organization.

Templates are just a starting point, so feel free to experiment, adjust, and continually refine your setup until it perfectly suits your workflow. Enjoy exploring the possibilities with Notion!