How to Import Templates into Notion

Notion is a powerful all-in-one productivity tool that allows users to create fully customized workspaces. One of its standout features is the ability to import templates—pre-designed layouts and structures that you can add to your Notion workspace. Using templates not only saves time but also provides inspiration for organizing projects, tasks, and more. This article will guide you through the process of importing templates into Notion using current features and best practices.

Finding Templates

Before diving into the import process, it’s important to know where to locate templates. Notion offers a variety of built-in templates that can be accessed through the Templates option in the sidebar. These templates cover categories such as Project management, Personal goals, databases, and more. In addition to the built-in selections, many online communities and galleries offer Notion templates to suit different workflows.

Importing a Template

Once you’ve found a template you’d like to use, importing it into your workspace is a straightforward process. Here’s an updated step-by-step guide reflecting the latest Notion features and best practices:

1. Ensure you are logged into your Notion account.
2. Open Notion and navigate to the page where you want to add the template.
3. Click on the + button in the page’s header area to add a new block.
4. Select Import from the dropdown menu. (Alternatively, in many cases you can simply drag and drop a file directly into the page.)
5. In the import window that appears, you can choose from various file types. If you are using a template from an external source, click on Browse to locate the template file on your device.
6. Select the desired file and click Open to start the import process.
7. Notion will process the file and display a preview of the imported page. Review it to ensure everything looks correct.
8. Click on the Import button to finalize the import.
9. Notion will now create a new page populated with the template content, allowing you to begin customization immediately.

Customizing the Imported Template

Imported templates are starting points that you can tailor to your specific needs. Here are some methods to customize an imported template in Notion:

• Adding or removing blocks: Templates often include pre-defined blocks such as text, tables, and multimedia. Add new blocks using the + button next to any section or remove unwanted blocks via the three-dot menu icon.
• Rearranging blocks: Easily rearrange blocks by dragging and dropping them to the desired position within the page.
• Editing content: Modify text, images, or other content by clicking directly on the section you want to change.
• Creating subpages: If the template includes subpages, click on the page heading and select Create subpage from the dropdown menu to add new content.
• Adjusting properties and databases: Some templates include pre-configured databases or properties. Customize these by adding or removing fields, renaming properties, or modifying the database structure to suit your workflow.

Saving a Customized Template

After customizing an imported template to fit your workflow, you might want to save it as a custom template for future use. Notion’s updated system makes it easy to save your work as a reusable template:

1. Open the customized page or select the section you wish to save.
2. Click the three-dot menu icon at the top right corner of the page.
3. Choose Save as template from the dropdown menu.
4. Enter a name for your template and add a short description if desired.
5. Click Save to add the template to your library.

Your custom template will now appear in the Templates section, ready to be reused in future projects or shared with others.

Conclusion

Importing templates into Notion is an effective way to boost productivity and streamline your workflow. Whether you choose a built-in template from Notion or explore external template galleries, the process remains simple and user-friendly. With the ability to customize and save your own templates, you can build an ever-growing library of personalized templates tailored to your needs. So go ahead and explore the expansive world of Notion templates to enhance your productivity and organization.