How to Add Recurring Events to Your Notion Calendar

Notion is a powerful productivity tool that allows you to manage tasks, projects, and your schedule all in one place. One of its standout features is the ability to organize your calendar for events such as regular meetings, reminders, or appointments. With recent updates, Notion has streamlined the process for creating recurring events. In this article, we’ll guide you through the updated process of adding recurring events to your Notion calendar, along with best practices for getting the most out of this feature.

Step 1: Open your Notion Workspace

Start by opening your Notion Workspace and navigate to the page where you want to set up your calendar. If you haven’t created a dedicated page yet, simply select + New Page from the sidebar to get started.

Step 2: Add a New Calendar

Within your chosen page, click the + button to add a new block. In the block menu, search for Calendar and select the option. This will insert a blank calendar block onto your page.

Step 3: Customize Your Calendar

After adding your calendar block, click on it to open the sidebar where you can adjust its appearance and settings. Customize views, filters, and sorts to tailor the calendar to your workflow.

Step 4: Add a Recurring Event

To add a recurring event, click on any date in your calendar block. A pop-up window will appear where you can enter the event details. Look for the Repeat section in the pop-up. This is where you specify the recurrence rules for your event.

Step 5: Choose the Recurrence Pattern

Notion now offers several options for setting up your recurring event. From the dropdown menu in the Repeat section, select the option that best fits your needs. For example:

• Daily: Use this if the event occurs every day.
• Weekly: Ideal if your event repeats on specific weekdays. For instance, a team meeting every Monday.
• Monthly: Choose this if the event happens on the same day each month, like a monthly review meeting on the 15th.
• Yearly: Perfect for events that occur annually such as birthdays or anniversaries.

Step 6: Fine-Tune the Recurrence Pattern

For more control over your event schedule, Notion allows further customization. You can specify options such as:

• Repeating every few days, weeks, months, or years rather than on a strict daily/weekly/monthly/yearly basis.
• Setting a specific end date for the recurrence or opting to repeat the event indefinitely.

These adjustments allow you to better align the calendar entry with your actual scheduling needs.

Step 7: Save Your Recurring Event

Once you’ve configured the recurrence pattern, click the Save button. Your recurring event will now populate on the dates specified by your settings, keeping your calendar up to date automatically.

Step 8: Modify or Delete Recurring Events

If you need to adjust or remove a recurring event, simply find the event on your calendar and click on it. Select the Edit option to make any necessary changes. Notion will prompt you to decide whether the change should affect only the current occurrence or all future instances of the event. This flexibility ensures you maintain control over your schedule with ease.

By following these updated steps, you can efficiently manage your recurring meetings, reminders, and appointments within Notion. Whether you’re using Notion’s native recurring event capabilities or setting up smart workarounds with templates, you can enhance your time management and streamline your workflow. Take advantage of Notion’s robust functionality today and boost your productivity.