How to Create and Manage Subtasks, Along with Tags, Within Notion

Notion is a powerful tool that allows you to create and manage tasks, projects, and notes in an intuitive and organized way. One of the key features of Notion is the ability to create subtasks and assign tags to them. This Functionality makes it easier to break down larger tasks into smaller, more manageable steps, and categorize them using tags for better organization and filtering. In this article, we will explore how you can create and effectively manage subtasks and tags within Notion.

Creating Subtasks

Creating subtasks within Notion is a straightforward process. Follow the steps below to get started:

1. Open Notion and navigate to the relevant page or project where you want to add subtasks.
2. Create a new task or select an existing one.
3. To add a subtask, hover your cursor over the task and click on the "•••" button that appears to the right.
4. From the dropdown menu, select "Sub-page" to create a new subtask.

Now, you have successfully created a subtask within your main task. You can repeat these steps to add as many subtasks as you need. Notion allows you to go several levels deep with subtasks, making it ideal for complex projects with multiple layers of tasks.

Managing Subtasks

Once you have created your subtasks, it's essential to manage them effectively to ensure smooth progress. Here are some tips on managing subtasks within Notion:

1. Prioritizing subtasks: You can easily prioritize subtasks by dragging and rearranging them within the subtask hierarchy. Dragging a subtask to a higher or lower position will adjust its priority accordingly.

2. Tracking progress: Notion provides several methods to track the progress of your subtasks. You can use checkboxes to mark subtasks as complete, making it easier to see what has been accomplished. Additionally, you can add a progress indicator to your subtask list to visually track the completion status of your subtasks. To add a progress indicator, go to the "Format" menu and select "Toggle List Options" > "Show Progress" > "Default."

3. Collaborating with others: If you are working on a project with a team, you can easily collaborate and assign subtasks to different team members. By assigning subtasks, you can allocate responsibility and keep track of who is working on what. To assign a subtask, click on the "•••" button to the right of the subtask and select "Assign" to choose a team member.

Adding Tags

In addition to creating and managing subtasks, Notion allows you to add tags to your tasks and subtasks. Tags are like labels that help you categorize and filter your tasks based on specific criteria. Here are the steps to add tags within Notion:

1. Open Notion and navigate to the relevant task or subtask.
2. Click on the task or subtask to enter the edit mode.
3. On the right sidebar, under the "Tags" section, click on the "+ Add a tag" button.
4. Enter the name of the tag you want to create and press Enter on your keyboard. You can create multiple tags for each task or subtask.

Once you have added tags to your tasks and subtasks, you can use them to filter and sort your tasks based on specific criteria. This feature is particularly helpful when working on large projects with multiple categories or when you want to focus on specific areas of your work.

Filtering and Searching with Tags

Notion allows you to filter and search for tasks and subtasks based on their assigned tags. To filter tasks based on tags, follow the steps below:

1. Click on the "Filter" button located at the top right corner of the task or subtask list.
2. In the filter panel that appears, select "Tags" under the "Group by" section.
3. Choose the desired tag from the dropdown list to filter the tasks accordingly.

You can also search for tasks based on tags by using the search bar at the top of the page. Simply type the tag name prefixed with a hashtag (#) to find all related tasks and subtasks.

Conclusion

Creating and managing subtasks, along with tags, within Notion provides a powerful way to organize and structure your work. By breaking down larger tasks into smaller subtasks and assigning relevant tags, you can enhance productivity and get a clear overview of your progress. Utilize the tips and features mentioned in this article to effectively manage your subtasks and leverage the power of tags within Notion.