How to Share Notion Pages as Templates with Others?

Notion is a powerful all-in-one Workspace that allows users to write, plan, collaborate, and get organized. One of the great features of Notion is the ability to Share pages with others. However, did you know that you can also Share pages as templates? Sharing Notion pages as templates is a great way to share your knowledge, workflows, and ideas with others, enabling them to create their own pages based on your template.

In this article, I will guide you through the process of sharing Notion pages as templates with others using simple and easy-to-follow steps.

Step 1: Create Your Template Page

First, you need to create the page that you would like to share as a template. This could be a meeting agenda, a Project roadmap, a journal template, or anything else that you think others might find useful.

Start by opening Notion and creating a new page. Design the page according to your requirements, adding headings, subheadings, text, images, checkboxes, and any other elements that are needed. You can also add properties and databases, which will allow others to easily modify and customize their own pages based on the template.

Step 2: Duplicate the Template Page

Once you have designed your template page, you need to duplicate it. To do this, go to the top-right corner of the page and click on the ••• (three-dot) menu. From the dropdown menu, select "Duplicate".

A new duplicate page will be created with the same content as your original template page. This duplicated page will act as the starting point for others to create their own pages based on the template.

Step 3: Share the Template Page

Now that you have the duplicate page, you can share it with others. To do this, go to the top-right corner of the page and click on the ••• (three-dot) menu. From the dropdown menu, select "Share".

A share settings popup will appear. You can choose whether you want to allow others to edit, comment, or only view the template page. You can also generate a shareable link that you can send to others.

By default, Notion will restrict access to the shared page to only those who have a Notion account with the same email domain as you. However, you can change this setting in the "Who can access this?" section of the share settings popup.

Step 4: Instruct Others on How to Use the Template

After sharing the template page, it's helpful to provide instructions on how to use it. You can either add clear instructions directly on the template page or create a separate document or page with detailed guidelines.

Include information on how to duplicate the template page, customize it, and make it their own. You can also explain any specific features, databases, or properties that you have included in the template.

Additionally, encourage users to make a copy of the template page instead of editing the shared page directly. This way, they have their own version to work on without affecting the original template page.

Step 5: Collaborate and Iterate

Sharing a Notion page as a template not only allows others to benefit from your expertise but also opens up opportunities for collaboration and iteration. As others start using your template, they may come up with enhancements or modifications that could be shared back with you.

Encourage others to share their ideas, improvements, and feedback with you. This collaborative approach can lead to the evolution of the template and make it even more valuable to a wider audience.

Conclusion

Sharing Notion pages as templates is a powerful way to spread knowledge, workflows, and ideas. By following the steps outlined in this article, you can easily share your Notion pages as templates and enable others to create their own pages based on your template. Remember to provide clear instructions on how to use the template and encourage collaboration and feedback.

So, go ahead and start sharing your expertise and creativity with others using Notion's template feature!