How to Share a Notion Page with a Guest or External Collaborator

Notion is a powerful tool for collaboration, allowing teams and individuals to create, organize, and share information seamlessly. One of its key features is the ability to Share pages with guests or external collaborators, enabling them to access and interact with the content. Whether you want to share a project plan, Brainstorm ideas, or collaborate on a document, Notion provides a simple and intuitive way to invite others to contribute. In this article, we will explore how to share a Notion page with a guest or external collaborator.

Step 1: Set up your Notion Workspace

Before you can share a Notion page with a guest, you need to have a Notion Workspace set up. This is where all your pages and content will reside. If you haven't already done so, sign up for a Notion account and create your Workspace. You can choose to create a new Workspace or join an existing one if you have been invited by someone else.

Step 2: Create a page to share

Once you have set up your Notion Workspace, you can create a page that you want to share with your guest. To create a new page, click on the "+" button in the top-left corner of the sidebar and select "Page" from the dropdown menu. Give your page a title and start adding content. Notion offers a wide range of blocks like text, images, to-do lists, tables, and more, allowing you to customize your page to suit your needs.

Step 3: Share the page

To share the page with a guest or external collaborator, you need to open the page's sharing settings. Click on the "Share" button located in the top-right corner of the page. In the sharing settings window, you have the option to invite collaborators via their email address or generate a shareable link.

Option 1: Invite collaborators via email

To invite collaborators via email, click on the "Invite" button and enter their email addresses. You can invite multiple collaborators at once by separating the email addresses with commas. After entering the email addresses, you can assign different permission levels to each collaborator, such as "Can edit," "Can comment," or "Can view." Choose the appropriate permission level based on how much control you want to give your collaborators over the content. Once you have set the permissions, click on the "Send" button to invite the collaborators.

Option 2: Generate a shareable link

If you prefer to share a page with a larger audience or want to make the content accessible without requiring individual invitations, you can generate a shareable link. In the sharing settings window, click on the "Shareable link" tab and then click on the "Copy link" button. This will copy the link to your clipboard, and you can then share it with the desired recipients via email, messaging apps, or any other method you prefer. When sharing a link, keep in mind that anyone with access to the link will be able to view and interact with the content based on the permission level you have set.

Step 4: Collaborate and manage permissions

Once you have shared the Notion page with your guest or external collaborator, they can access and interact with the content based on the permission level you assigned to them. Collaborators with "Can edit" permissions can make changes to the content, add new blocks, and collaborate in real-time. Those with "Can comment" permissions can leave comments, suggestions, and annotations on the page but cannot make direct edits. Collaborators with "Can view" permissions can only view the content without making any changes or leaving comments.

As the owner of the page, you have full control over the permissions of your collaborators. You can modify the permissions at any time by clicking on the "Share" button and adjusting the settings. You can also remove collaborators from the page by clicking on the "x" next to their names in the sharing settings window.

Conclusion

Sharing a Notion page with a guest or external collaborator is a straightforward process that allows you to collaborate and work together seamlessly. By following the steps outlined in this article, you can invite collaborators via email or generate a shareable link to give them access to your Notion page. With the ability to set different permission levels and manage collaborators, Notion provides a flexible and efficient way to collaborate and share information. So go ahead, create your Notion page, invite collaborators, and start working together towards your shared goals.